Access to Exhibitor Meeting Rooms

Meeting rooms will be available for move-in beginning on Tuesday, September 2, 2025, at 8:00 AM. Lock combinations will be available for pick up at the Meeting Room Help Desk just inside the entrance to Hall B3 on Tuesday, September 2, 2025 at 8:00 AM.

Tuesday, Sept 2, 2025
 

8:00 AM - 10:00 PM 
(for staff meetings & setup only)

Wednesday, Sept 3, 2025

9:00 AM - 6:00 PM

Thursday, Sept 4, 2025

8:00 AM - 6:30 PM

Friday, Sept 5, 2025

8:00 AM - 6:00 PM

Saturday, Sept 6, 2025

8:00 AM - 10:00 AM

*Times are subject to change

Exhibitor meeting rooms may be used for staff meetings and set up only on Tuesday, September 2. Please do not schedule meetings with attendees in your meeting room(s) on Tuesday, September 2. SOHO Annual Meeting Badges are required to access the Exhibitor Meeting Room areas. There are no exhibitor badges included in your exhibitor meeting room package. Each 10x10 Exhibitor Meeting Room is $10,000. You can select multiple 10x10 rooms to make a larger space.

Please go HERE to select your meeting rooms.

Display Restrictions

Please note the following restrictions when planning your meeting room display/set-up:

  • Items put inside the room may not exceed the height of the wall.
  • Hanging signs are not permitted.
  • A reception/greeter table outside of your contracted meeting room is permitted provided the table is up against the wall directly outside the room. A chair for the greeter may be placed beside the table, not behind the table.
  • Exterior branding is permitted. The front wall of your exhibitor meeting room(s) may display corporate branding. To order exterior branding, Contact Pam Balsam at pam@texasxpo.com.
  • No banner stands or additional signage may be placed outside the room

Meeting Room Package

The meeting rooms are unfurnished. Each meeting room includes the following:

  • Meeting room door will have a combination. The combination will be available for pickup on Tuesday, September 2, 2025, at 8:00 AM
  • Carpet
  • Company ID sign

You do have the option of ordering furnishings for your meeting room and more. For assistance, please contact LeAnna Herrera at Texas XPO at leanna@texasexpo.com.

Security

PLEASE NOTE THAT THESE ROOMS ARE NOT COMPLETELY SECURE. A lockable door is included as part of the Meeting Room package. For your safety, please do not leave valuables unattended. SOHO provides perimeter security and roving security personnel in the Exhibitor Meeting Room area.

Shipping/Freight Information

Materials being shipped to the Advance Warehouse or Direct to Show Site for your exhibitor meeting room(s) should be labeled for delivery to the correct room. Please do not label for delivery to your exhibit booth.

The materials received at the Advance Warehouse will be delivered to the meeting room by 8:00 AM on Tuesday, September 2. Freight received off target may be assessed additional fees. Please contact LeAnna Herrera at Texas XPO at leanna@texasexpo.com for Shipping Information and Shipping Labels.