Ancillary Events

SOHO aims to provide superior customer service to members, industry partners and meeting attendees. To achieve this aim, SOHO requires all organizations that wish to hold functions during the SOHO Annual Meeting to complete an Ancillary Event Request. This applies to functions of any size or nature, and in any location. 

Ancillary Events may not be scheduled during official meeting session or events as listed in the following table unless the requestor has received prior written approval from the SOHO 2025 Planning Committee. 

  • Please submit one request per event. If your event requires more than one meeting room, you must submit a separate request for each room needed.

  • SOHO will make every effort to notify each applicant of the status of their application via email within seven (5) business days of receiving the Ancillary Event Request.

  • There will be a $150 non-refundable processing fee per event request submitted.

  • The event organizer is responsible for all costs associated with the approved ancillary meeting (including but not limited to: room rental, food/beverage, audio/visual, internet fees, equipment, labor costs, etc.). It is the organizer's responsibility to work with the assigned hotel to make arrangements and finalize billing.

Ancillary Event Blackout Times*

Monday, Sept 1, 2025

None

Tuesday, Sept 2, 2025

None

Wednesday, Sept 3, 2025

7:00 AM - 6:00 PM

Thursday, Sept 4, 2025

8:00 AM - 6:30 PM

Friday, Sept 5, 2025

8:00 AM - 6:00 PM

Saturday, Sept 6, 2025

8:00 AM - 12:30 PM

*Organizations may not hold events during predefined blackout times unless the requestor has received prior written approval. This applies to functions of any size or nature, and in any location.

Deadline for Submission: July 1, 2025

Ancillary Event Fees Hilton

Room Sq Ft

Fee Per Day

550 - 999

$3,000

1000 - 1999

$4,000

2000 - 2999

$5,000
4000 $7,000

Ancillary Event Fees George R Brown Convention Center

All rooms at the GRB are $3,000 per day.

I have read and agree to abide by the SOHO Policies for Ancillary Events.

Please select the link below to proceed.

Ancillary Event Request