Event Safety Requirements

The safety of everyone involved with our events is of the utmost importance.

 

Firearm Displays

  1. Firearms must not be left unattended at any time in the exhibit hall.
  2. There will be no live ammunition at your booth.
  3. All firearms displayed or used for any type of demonstration purposes must be deactivated by removal of the firing pin or other alteration so that they are rendered incapable of being fired.
  4. Each firearm will have its actions open while being displayed.
  5. All displays and structures utilized to display firearms that are accessible and intended to be handled by attendees must be positioned within the exhibitor’s booth space in such a manner that attendees can only access and handle while standing within the confines of the booth. Firearms cannot be accessible or handled in the aisles, or anywhere outside the perimeter of the booth space.
  6. During show hours it is recommended that firearms and easily concealed components such as uppers, lowers, bolt carrier groups, etc. be tethered, fastened or secured to the exhibitor’s booth display.
  7. When the exhibit hall is closed all firearms must be in a secure lockbox not inside the exhibit hall. While moving firearms they must be in a secure lockbox.

The Overland Park Convention Center will not allow concealed weapons into the facility even with a permit.

   

Vehicle Displays/Gasoline Engines

  • Display vehicles must set up on Thursday. If you need to set up on Friday, it must be first thing at 8:00am and please notify Exhibitor Services at exhibitorservices@bonniercorp.com.
  • Fuel in the tank shall not exceed ¼ of tank capacity or 5 gallons of gas, whichever is less.
  • The fuel cap must be taped shut.
  • At least one battery terminal must be disconnected and taped.
  • Visqueen or other protective covering must be placed underneath the engine section of the vehicle.
  • Transfer of fuel is not allowed on the convention center floor.
  • Ignition keys for vehicles on display shall be kept by a responsible person at the display location for removal of such vehicles from the building in event of emergency.
   

Fire Safety Regulations

  • Exhibits must comply with all local, state and federal fire codes as they apply.
  • Only fire-proof material should be used as decoration in displays.
  • Only tent frames allowed. No canopies.
  • Contact the Convention Center for specific fire regulations and codes.
 

From the Overland Park Convention Center (OPCC) Exhibitor Packet:

Safety/Fire Code Requirements: The safety of all occupants of the OPCC is of primary concern. Any unsafe conditions or activity should be immediately reported to OPCC security and supervisory personnel of the responsible party for corrective measures.

Those provisions of the 2006 International Building and Fire Code for public assembly facilities have been established as a standard for review of occupancies and events in the OPCC. The information contained in this outline is a summary of relevant provisions contained in these codes as well as standard operating procedures established in cooperation with the Fire Marshal of Overland Park. Reference copies of these codes are available in the Event Management Department.

  • All curtains, drapes and decorations must be constructed of flameproof material, or treated with an approved flame proofing solution. (Treatment shall be renewed as often as may be necessary to maintain the flame proofing effect.)
  • All exits, hallways and aisles are to be kept clear and unobstructed at all times.
  • Storage of any kind is prohibited behind the back drapes or display walls or inside display areas. All cartons, crates, containers, and packing materials that are necessary for re-packing shall be removed from the show floor. The OPCC inspects all exhibits to ensure compliance.
  • Crates, packing materials, wooden boxes and other highly combustible materials may not be stored in the OPCC. Items such as brochures, literature, giveaways, etc., within the booths are limited to a one-day supply. Consideration will be given for the storage of crates outside of the facility.
  • All outside displays that are under cover of the building roof or extension of the roof or porch area shall be governed by the same rules of an inside display.
  • No exit door shall be locked, bolted or otherwise fastened or obstructed at any time the OPCC is open to the public. Moreover, it shall be unlawful to obstruct, or reduce passageway or other means of egress. Additionally, all required exits shall be so located as to be discernible and accessible with unobstructed access thereto.
  • The use of liquefied petroleum gases inside building, tents or other areas is strictly prohibited, except for demonstration purposes when approved by the OPCC and the Overland Park Fire Marshal. Maximum LPG allowed for exhibition purposes is a 16-oz nonrefillable cylinder. There may be a maximum of 24 containers stored in any one location.
  • All standpipe and hose cabinets shall be kept clear and unobstructed at all times.
  • All hydrants and fire department connections shall be unobstructed at all times.
  • All electrical connections shall be in accordance with the Electrical Code.
  • All electrical cords (flat extension cords must be used when spanning across aisle space), sound cable or other trip hazards shall be safeguarded.
  • Automobiles, trucks, tractors, machinery and other motor vehicles utilizing flammable fuels, which are placed on display inside the OPCC shall have no more than 1/4 tank or five (5) gallons of fuel in the tank; all fuel tanks shall be locked or effectively sealed and at least one battery cable shall be disconnected from the ignition system. Ignition keys for vehicles on display shall be kept by a responsible person at the display location for removal of such vehicles from the building in event of emergency. Carpeting or visqueen must be placed underneath the vehicle for any possible leakage.
  • All appliances fired by natural gas shall be approved by the Facility Operations Manager, the OPCC and the Overland Park Fire Marshal, and installed in accordance with NFPA 54 National Fuel Gas Code before being used.
  • The OPCC and the Overland Park Fire Marshal must approve the use of welding and cutting equipment for demonstration purposes.
  • Cylinders of compressed gases are prohibited unless approved by the Fire Marshal and secured according to requirements outlined in the 1997 Uniform Fire Code. The Facility Public Safety Manager along with the OPCC and the Overland Park Fire Marshal shall check egress of the facilities before it is occupied for any use. If such inspection reveals that any element of the required means of egress is obstructed, inaccessible, locked, fastened, or otherwise unsuited for immediate use, admittance to the building shall not be permitted until necessary corrective action has been completed.
  • There shall be no obstruction blocking exit doors from the outside of the OPCC, such as vehicles parked in front of the doorways or barricades across sidewalks, etc.
  • No curtains, drapes or decorations shall be hung in such a manner as to cover any exit signs.
  • No vehicles shall be parked in fire lanes outside the OPCC.
  • No flammable liquid or material shall be used or admitted inside of the OPCC except by approval of the OPCC and the Overland Park Fire Marshal. Prohibited materials include, but are not limited to kerosene, motor fuel, explosives, cryogenic gases, etc.
  • No person shall cause or permit any open flame, candles, and torches, etc. to be used in any place of assembly, except that candles may be used on tables if securely supported on substantial noncombustible bases so located as to avoid danger of ignition of combustible materials and only if approved by the authority having jurisdiction. The candle flame shall be protected.
  • All covered structures in excess of one hundred (100) square feet in area shall be protected by an automatic smoke detection system approved by the fire marshal.