OSSE OH Exhibitor Manual

Download the PDF Version of the Exhibitor Manual

Item

Instructions

Contact info

Date

Event Location

Event Dates & Times

Ohio Expo Center

State Fairgrounds,

Bricker and Celeste Building

717 E 17th Ave., Columbus, OH 43211

Ph: 614-644-4000

F: 614-644-4031

Venue Website

Fri: 3/18   2pm - 7pm

Sat: 3/19  9am - 7pm

Sun: 3/20  9am - 4pm

Show Office

Exhibitor Check-In

  • Will be located in the Bricker Building
  • Located at the south wall next to glass door entrances

Exhibitors must check-in at the show office before starting to set up, to indicate their arrival, confirm booth, and receive badges.

OSSE Expo Show Office

For general show inquiries contact Exhibitor Services:

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Ann Fields

Operations Manager

ann.fields@bonniercorp.com

Thurs: 3/17 11am - 7pm

Fri: 3/18     8am - 1pm

Additional 

Set-up & breakdown info

  • If need to set-up your booth outside of the normal exhibitor move-in times, please contact exhibitor services at least 1 week prior to event to receive early move in instructions. 
  • Please note, there is no guarantee we can accommodate an early move-in time. We will do our best to work with the venue and our decorator to accommodate the best we can.
  • Booths vacant after 1pm on 3/18 are considered abandoned and are subject to being filled by companies from a waiting list.
  • To inform of a late arrival and receive instructions on set-up at a later time, contact Exhibitor Services

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Ann Fields

Operations Manager

ann.fields@bonniercorp.com

All Exhibiting Booths must be completely set-up no later than 1pm on Mar. 18, unless pre-arranged by Event Management

No Exhibitor is allowed to breakdown their booth prior to 4pm Mar. 20. An exhibitor can consolidate your booth, however you are required per your booth terms & conditions of your agreement to occupy your booth throughout the entire event.

Sales Office

Booth Space Renewal for 2023

Located in the main lobby pass the show office

Exhibitor that have sales related inquiries for 2022 and 2023

Your Sales Account Managers

Brandon Censky

brandon.censky@bonniercorp.com 

Frank Smith

frank.smith@bonniercorp.com

Fri: 3/18   2pm - 7pm

Sat: 3/19  9am - 7pm

Sun: 3/20  9am - 4pm

Booth Electrical Order Requests

Advanced Rate Due Date:

Mar. 3, 2022

Floor Rate (Onsite):

Mar. 4, 2022

Phone Orders, e-mail, fax or mail order form • Check order form for pricing on hard line internet connection and Electrical

Link to Rates

***Floor Rates (onsite Rate) will apply to all orders not received by the cutoff date of Mar 3, 2022

Ohio Expo Center

State Fairgrounds,

Bricker and Celeste Building

717 E 17th Ave., Columbus, OH 43211

Ph: 614-644-4000

F: 614-644-4031

Venue Website

Advance Rate:
Mar. 3, 2022

Floor Rate(Onsite):

On Mar. 4, 2022

Booth Internet, Wi-Fi, Phone Order Requests

  • Order online or by phone
  • Fill out personal info at the top of the page
  • Show or Event type in: Open Season Sportsman’s Expo (OSSE)
  • From the drop down menu select which building your booth is in…Bricker or Celeste

Link to Order Form

***Floor Rates (onsite Rate) will apply to all orders not received by the cutoff date of Mar 3, 2022

NetSteady Communications

614-345-5000

NetSteady Website

Advance Rate:
Mar 3, 2022

Floor Rate(Onsite):

On Mar 4, 2022

Parking

  • Weekend pass is $14.00 for in and out privileges. 
  • Daily $5.00 one-time entry for vehicles.
  • Reserved exhibitor parking is in Brown Arena (Sheep Barn) immediately north of Bricker Building on a first-come, first serve basis.
  • Trailer Parking is  in the open lot next to Brown Arena (Sheep Barn)

Kalahari Resort & Convention

Ohio Expo Center

State Fairgrounds,

Bricker and Celeste Building

717 E 17th Ave., Columbus, OH 43211

Ph: 614-644-4000

F: 614-644-4031

Venue Website

Exhibitor Entrance

Exhibitor Entrance – Bricker Building

  • Exhibitor entrance is located on the North side near the loading docks, which runs parallel with 17th Ave.

Exhibitor Entrance – Celeste Building

  • Exhibitor Entrance will be located in the Northwest corner and main entrance of the building

Ohio Expo Center

State Fairgrounds,

Bricker and Celeste Building

717 E 17th Ave., Columbus, OH 43211

Ph: 614-644-4000

F: 614-644-4031

Venue Website

Unloading & Loading

Unloading & Loading – Bricker Building

  • Thursday - Cars & small vans can drive in, weather permitting.
  • Friday - No driving into the building.
  • There is 1 overhead door on the North and 1 on the East side of the Bricker Building that are the designated areas for unloading
  • DO NOT set up your booth as you unload.
  • Bring your own dollies and hand carts in case the facility does not supply them.
  • Unload first, park your vehicle, then set up your booth.

Unloading & Loading – Celeste Building

  • Thursday - Cars & small vans can drive in, weather permitting.
  • Friday - No driving into the building.
  • There are 4 total overhead doors. A set of   10wx10h and 16wx14h on the North side and 10wx10h and 16wx14h on the South side of the Celeste Building
  • DO NOT set up your booth as you unload.
  • Bring your own dollies and hand carts in case the facility does not supply them.
  • Unload first, park your vehicle, then set up your booth.

OSSE Expo Show Office

For general show inquiries contact Exhibitor Services:

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Ann Fields

Operations Manager

ann.fields@bonniercorp.com

Large Equipment Unloading

Decorator

  • If you have large equipment that requires unique unloading needs please contact us before the expo so we can schedule you to move in before the designated setup times.
  •  If your booth setup requires the use of a fork lift please contact Expo Services in advance to setup a time for forklift use. There is discount pricing for advance orders.
  • You may order forklift service on-site, but you should expect long waits and paying regular rates.

Link to Decorator Order Kit - coming soon

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

Tear Down Times & Info

 Absolutely NO early tear down.

  •  All exhibits must remain setup and in place until the official close of the expo.
  •  Exhibitors leaving early will lose their booth choice for next year.
  • Exhibitors must be out no later than Midnight on Sunday evening.

OSSE Expo Show Office

For general show inquiries contact Exhibitor Services:

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Ann Fields

Operations Manager

ann.fields@bonniercorp.com

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

Sun. 3/20

4p-Midnight

Badges

 You are eligible to receive four (4) badges for your first 10’x10’ booth space.

  • Non-profit organizations receive six (6) badges. Extra badges are $5.00
  • You are eligible to receive two (2) extra badges for each additional 10’x10’ booth space.
  •   Badges will be available for pick-up at the Show Office.
  •   NO ONE will be admitted to the exhibit floor without the appropriate badge.
  •  For the security of your products, EVERYONE working in a booth MUST HAVE and WEAR an exhibitor badge during ALL EXPO HOURS.
  •  Door guards will check badges every day when you enter the building.
  • Your badge must be immediately visible and checkable for easiest, fastest admittance.
  • Replacement badges are $5.

Click Here to Register for your Exhibitor Booth Staff Badges

Deadline for badges 3/3/2022

We encourage you to pre-register your staff for their booth staff badge on or before Mar 5 to avoid delay at exhibitor check-in

Table, Chairs, Forklift

  • Contact the decorator
  •     Standard floor rate applies after deadline

Link to Decorator Order Kit

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

Advanced Deadline: TBD

Drapery Colors

  •    Backdrops and side curtains will be black and red

Link to Decorator Order Kit - coming soon

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

Shipping To The Facility

  • Contact the decorator
  • Send to Expo Services until deadline

Link to Decorator Order Kit - coming soon

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

Advanced Deadline: TBD

Driving Directions

  • For driving directions to the Ohio Expo Center visit our website
  • 717 E 17th Ave., Columbus, OH 43211

Information on the city of Columbus, including restaurants, sights, and additional hotels.

Venue Website

Additional Transportation Info:

Columbus Travel

Columbus  Convention & Visitors Bureau

614-221-6623

www.experiencecolumbus.com

Hotels

  •   Discounted hotel rates with partner hotels, amenities, and dining options can be found on our website.
  • Remember to say Open Season Sportsman’s Expo to receive the best rate

Link to Host Hotel – Coming Soon

Camping

  • Camping sites available on Ohio Expo Center property
  • 1/2 block walking distance
  • Rate is $35.00 per night
  • Call Expo Camping for more info

Expo Camping

614-294-9336

Re-Stocking

Hand carts and dollies can be used to re-stock before the show, 8 am - 9 am.

  • If you need to restock your booth during show hours you must carry all items into the facility by hand.
  • NO use of hand carts or dollies are allowed during the expo.

Link to Decorator Order Kit - coming soon

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

8a - 9a daily

Insurance (COI)

  • We NO longer charge for booth insurance.
  • It is up to you to provide us with a certificate of insurance (by March 3, 2022), one week  before the event
  • You can submit the COI through the registration portal or you can submit your COI to Brandon or Cheryl via

Below you will find the correct criteria and language your COI needs to provide:

  •  All vendors must carry $1,000,000 liability insurance and it must name “Bonnier Corporation and their subsidiaries, parent companies and affiliates as additional insured.”
  • Certificate holder listed as: Bonnier Corporation, 838 N Delaware St, Indianapolis, IN 46204.
  • State of Ohio is the governing body for OEC so they need to be added as additional insured to your COI

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

If you need to obtain a Certificate of Insurance for the event, you can click HERE to complete for an additional cost.

Mar 3, 2022

Antlers & Mounts

  • Hand carts and dollies can be used to re-stock before the show, 8 am - 9 am.
  • If you need to restock your booth during show hours you must carry all items into the facility by hand. 
  • NO use of hand carts or dollies are allowed during the expo.

OSSE Show Office

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Gasoline Engines

Fuel in the tank shall not exceed ¼ of tank capacity or 5 gallons of gas, whichever is less

  • The fuel cap must be taped shut.
  • At least one battery terminal must be disconnected and tapped
  • Visqueen or other protective covering must be placed underneath vehicle
  • Transfer of fuel is not allowed on the Convention center floor.

OSSE Show Office

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Fire Regulations

    Exhibits must comply with all local, state and federal fire codes as they apply.

  • Only fire-proof material should be used as decoration in displays.
  •      Contact the Convention Center for specific fire regulations and codes.

Ohio Expo Center

State Fairgrounds,

Bricker and Celeste Building

717 E 17th Ave., Columbus, OH 43211

Ph: 614-644-4000

F: 614-644-4031

Venue Website

Security

  We will maintain security for the facility during expo hours and at night.

OSSE Show Office

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Firearms

  • Firearms on display accessible to the attending public must be modified so they cannot be discharged.
  • Ammunition sales regulations vary from facility to facility check with the Expo Center.
  • The weapons policy for all LEPFA properties is as follows: Carrying guns, pistols, or other weapons is prohibited, except (1) as specifically permitted by law or (2) exempt from local regulation by law.

Link to Firearms Guidelines

Ohio Expo Center

State Fairgrounds,

Bricker and Celeste Building

717 E 17th Ave., Columbus, OH 43211

Ph: 614-644-4000

F: 614-644-4031

Venue Website

Pets

  • Live animals are not allowed in the building unless they are an approved exhibit, display or performance.
  • Owners are responsible for the cleanup, waste removal and any damage done by animals.

OSSE Show Office

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Sound Control

  • Any DVD’s, music, or other audio devices including duck and turkey callers, must be kept to a minimum.
  • Please respect your neighboring exhibitors and avoid sound pollution.

OSSE Show Office

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Raffles

Note: The show office does not page winners for raffles and will not announce raffles.

Selling Product

  •   Franklin County tax rate – 7.50%.
  • All vendors selling product must order a Transient Vendors License. 
  • Address questions to the Ohio Dept of Taxation
  • Tax information subject to change

Click link for Tax Forms

Search Form ST1T

Ohio Dept. of Taxation

888-405-4039

 (Vendor License)

Food Sales & Sampling

  • All food sales and distribution must be approved by Bonnier Corp. and Concessions by Cox.
  • Temporary food permit is required. Application due 10 days prior to start of event.
  • Food Permit Fees subject to change. Proposed 2019 fee $48.00 a day.

For fee and approval

Call Concessions by Cox

Ph: 614.297.0735

 Email: ohio@cbycox.com

OSSE Expo 

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

 

Deadline: Mar 3, 2022

Door Prizes

  • Either bring product to the show office or fill out a door prize form in which attendees come to your
  • Booth to pick up.

Additional Booth Information

$150 Discount per interior booth only; Tax exempt form must be included with payment to qualify. Multiple booth discounts do not qualify or not available.

Full payment due November 15, 2021

Booth Space Sale PDF

Booth Space Terms & Conditions

Questions on regarding your account, please contact Exhibitor Services: exhibitorservices@bonniercorp.com

Must be submitted in writing. Exhibitors that cancel and “no shows” forfeit all prior payments.

After 12:00 pm Friday 3/18, unoccupied booths may be sold to exhibitors on waiting list. No refunds.

Free shooting lane with booth purchase. Excludes WI.

Deposit must be paid by end of expo to secure your same location next year.

Page: Updated Last 10/06/21 10:30 pm central time