OSSE WI Exhibitor Manual

Item

Instructions

Contact info

Date

Event Location

Event Dates & Times

Kalahari Resort & Convention

1305 Kalahari Drive Wisconsin Dells, WI 53965

608-254-3209 or  608-254-3297

Venue Website

Fri: 3/25   2pm - 7pm

Sat: 3/26  9am - 7pm

Sun: 3/27  9am - 4pm

Exhibitor Move-In

Exhibitors must check-in at the show office before starting to set up to confirm booth and receive their booth staff credentials and other important show information.

Exhibitor Check-in – Located in the main lobby outside of the main hall entrance (Africa Ballroom).

OSSE Expo Show Office

For general show inquiries contact Exhibitor Services:

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Africa & Hall B
(Kilimanjaro Ballroom)
Move-in Hours:

Thu: 3/24 11am - 7pm

Fri: 3/25  8am - 1pm

Hall A (Kalahari Ballroom) Move-in Hours:

Thu: 3/24  5-10 pm

Fri: 3/25  7am-1pm

Additional 

Set-up & breakdown info

  • If need to set-up your booth outside of the normal exhibitor move-in times, please contact exhibitor services at least 1 week prior to event to receive early move in instructions. 
  • Please note, there is no guarantee we can accommodate an early move-in time. We will do our best to work with the venue and our decorator to accommodate the best we can.
  • Booths vacant after 1pm on 3/25 are considered abandoned and are subject to being filled by companies from a waiting list.
  • To inform of a late arrival and receive instructions on set-up at a later time, contact Exhibitor Services

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

All Exhibiting Booths must be completely set-up no later than 1pm on Mar. 25, unless pre-arranged by Event Management

No Exhibitor is allowed to breakdown their booth prior to 4pm Mar. 27. An exhibitor can consolidate your booth, however you are required per your booth terms & conditions of your agreement to occupy your booth throughout the entire event.

Sales Office

Booth Space Renewal for 2023

Located in the main lobby pass the show office

Exhibitor that have sales related inquiries for 2022 and 2023

Your Sales Account Managers

Brandon Censky

brandon.censky@bonniercorp.com 

Frank Smith

frank.smith@bonniercorp.com

Sat: 3/26  8am - 11am,
1pm - 3pm

Sun: 3/27  8am - 1pm

Booth Electrical Order Requests

Advanced Rate Due Date:

March 14, 2022

Floor Rate (Onsite):

March 15, 2022

Phone Orders, e-mail, fax or mail order form • Check order form for pricing on hard line internet connection and Electrical

Link to Order Form

Kalahari Resort & Convention

1305 Kalahari Drive
Wisconsin Dells, WI 53965

P: 608-254-3297
F: 608-254-8609
WIGroups@KalahariResorts.com

Advance Rate:

March 14, 2022

Floor Rate (Onsite):

On March 15, 2022

Booth Internet, Wi-Fi, Phone Order Requests

Phone Orders, e-mail, fax or mail order form

  • Check order form for pricing on hard line internet connection  and Electrical
  • WiFi is complimentary in all guest rooms, meeting spaces, exhibition areas and common areas.
  • Hardline fees are listed in the order form

Link to Order Form

Kalahari Resort & Convention

1305 Kalahari Drive
Wisconsin Dells, WI 53965

P: 608-254-3297
F: 608-254-8609
WIGroups@KalahariResorts.com

Advance Rate:

March 14, 2022

Floor Rate(Onsite):

On March 15, 2022

Parking

Parking is FREE

  • Oversized trailers will have a designated Back of the parking lot next to the building
  • Please allow attendees to park in front of the Kalahari Convention Center

Kalahari Resort & Convention

1305 Kalahari Drive Wisconsin Dells, WI 53965

608-254-3209 or  608-254-3297

Venue Website

Exhibitor Entrance

  • Best access point for exhibitors is through the double doors next to the overhead doors.
  • We will have a security guard checking badges at that entrance. If you do not have your badge yet, your company must be on the list the guard will have to check against as well.

Kalahari Resort & Convention

1305 Kalahari Drive Wisconsin Dells, WI 53965

608-254-3209 or  608-254-3297

Venue Website

Unloading & Loading

Thursday - Trucks, trailers and cargo vans can drive in with permission through overhead doors weather permitting.

  • Keeping your safety (and other exhibitor booths in mind), cut off time for driving in on Thursday will be determined by our floor manager.
  • Overhead Doors 14' (H) x 10' (W):
    • Hall B (Kilimanjaro Ballroom) Suite 8, H
    • Hall A-B pass-through access Suite 8, H, A
  • Suite H East, A West Doors 11.5x 10'
  • Doors for Africa East & West 14.9'x16'
  • Outside Garage Doors 16'x16'
  • Friday - No driving into the building.
  • Bring your own dollies and hand carts. The facility only has a handful of carts to share
  • DO NOT set up your booth as you unload.
  • Unload first, park your vehicle, then set up your booth.

OSSE Expo Show Office

For general show inquiries contact Exhibitor Services:

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Large Equipment Unloading

Decorator

  • If you have large equipment that requires unique unloading needs please contact us before the expo so we can schedule you to move in before the designated setup times.
  •  If your booth setup requires the use of a fork lift please contact Expo Services in advance to setup a time for forklift use. There is discount pricing for advance orders.
  • You may order forklift service on-site, but you should expect long waits and paying regular rates.

Link to Decorator Order Kit
(Exhibit Code: OSSEWI)

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

Discount Deadline Date:

Friday,

March 11, 2022

Tear Down Times & Info

 Absolutely NO early tear down.

  •  All exhibits must remain setup and in place until the official close of the expo.
  •  Exhibitors leaving early will lose their booth choice for next year.
  • Exhibitors must be out no later than Midnight on Sunday evening.

OSSE Expo Show Office

For general show inquiries contact Exhibitor Services:

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

Sun. 3/27

4p-Midnight

Booth Staff
Show Credentials

Exhibitors are eligible to receive up to four (4) wristbands for the first 10’x10’ booth space.

Non-profit organizations receive up to six (6) wristbands for the first 10’x10’ booth space.

  • Exhibitors are eligible to receive up to two (2) extra wristbands for each additional 10’x10’ booth space.
  • Maximum of 10 wristbands per exhibitor.
  • Extra and replacement wristbands are $10.00 each.


NO ONE will be admitted into the exhibit hall without the appropriate wristband.

For the security of your products, EVERYONE working in a booth MUST HAVE and WEAR an exhibitor wristband during ALL EXPO HOURS.

Door guards will check wristbands every day when you enter the building - wristbands should be immediately visible for easiest, fastest admittance.

Booth Staff Show Credentials will be available for pick-up at the Show Office during Exhibitor Check-in.

Table, Chairs, Forklift

  • Tables and chairs are not included with booth space rental and are available to rent from the show decorator or you may bring your own.
  • Onsite rental rates apply after the discount deadline date.

Link to Decorator Order Kit
(Exhibit Code: OSSEWI)

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

Discount Deadline Date:

Friday,

March 11, 2022

Drapery Colors

  • Backdrops and side curtains will be black and red

Link to Decorator Order Kit
(Exhibit Code: OSSEWI)

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

Freight Handling
(Drayage)

  • General Exposition Services, Inc. is prepared to receive your shipment either in advance at our warehouse, or if applicable, directly at the venue.
  • You may ship via the carrier of your choice.
  • Rates are based on the incoming weight of shipments.
  • CLICK HERE for shipping information and address details.

Link to Decorator Order Kit
(Exhibit Code: OSSEWI)

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

Advanced Deadline:
Friday,
March 11, 2022

Direct to Kalahari:
Wednesday,
March 23, 2022

Driving Directions

For driving directions to the Kalahari Resort & Convention visit our website

  • 1305 Kalahari Drive Wisconsin Dells, WI 53965

Venue Website

Additional Transportation Info:

Kalahari Travel

Hotels

  •   Discounted hotel rates with partner hotels, amenities, and dining options can be found on our website.
  • Remember to say Open Season Sportsman’s Expo to receive the best rate

Book Now!

Camping

  • Yogi Bear's Jellystone Park of Wisconsin Dells
  • Ho Chunk RV Park

Jellystone (800) 462-9644

Ho Chunk  (800) 746-2486

Re-Stocking

Hand carts and dollies can be used to re-stock before the show, 8 am - 9 am.

  • If you need to restock your booth during show hours you must carry all items into the facility by hand.
  • NO use of hand carts or dollies are allowed during the expo.

Link to Decorator Order Kit
(Exhibit Code: OSSEWI)

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

8a - 9a daily

Insurance (COI)

We NO longer charge for booth insurance.

  • It is up to you to provide us with a Certificate of Insurance (COI) by March 15, 2022, two weeks before the event
  • You can submit your COI to Exhibitor Services via E-mail.

If you do not have business insurance, you can purchase insurance for this event from Exhibitor Insurance:

If you do have business insurance already, send the criteria and language below to your insurance agent and they will prepare a COI for you:

  • All exhibitors must carry $1,000,000 liability insurance
  • Description Section: 2022 Open Season Sportsman's Expo Wisconsin, March 24-27, 2022; Bonnier Corporation and their subsidiaries, parent companies and affiliates as additional insured. All policies will be primary and non-Contributory and shall name as additional insureds the following entities of Hotel: Kalahari Development, LLC, Kalahari Management Co., LLC, Kalahari Kondominium Development Inc.,  Kalahari Kondominiums Unit Owners Association, Inc. (Unit owners / Association board & officers of the Assoc. must be included). Ny-um-ba Unit Owners Association, Inc. (Unit owners / Association board; officers of the Assoc. must be included). 1305 Kalahari Drive Wisconsin Dells, WI 53965
  • Certificate Holder listed as: Bonnier Corporation, 480 N Orlando Ave #236, Winter Park, FL 32789

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

March 15, 2022

Gasoline Engines

Fuel in the tank shall not exceed ¼ of tank capacity or 5 gallons of gas, whichever is less

  • The fuel cap must be taped shut.
  • At least one battery terminal must be disconnected and tapped
  • Visqueen or other protective covering must be placed underneath vehicle
  • Transfer of fuel is not allowed on the Convention center floor.

OSSE Show Office

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Fire Regulations

    Exhibits must comply with all local, state and federal fire codes as they apply.

  • Only fire-proof material should be used as decoration in displays.
  •      Contact the Convention Center for specific fire regulations and codes.

Kalahari Resort & Convention

1305 Kalahari Drive Wisconsin Dells, WI 53965

608-254-3209 or  608-254-3297

Venue Website

Security

  We will maintain security for the facility during expo hours and at night.

OSSE Show Office

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Firearms

  • Firearms on display accessible to the attending public must be modified so they cannot be discharged.
  • Ammunition sales regulations vary from facility to facility. Check with Monroe Civic Center

Link to Firearms Guidelines

Kalahari Resort & Convention

1305 Kalahari Drive Wisconsin Dells, WI 53965

608-254-3209 or  608-254-3297

Venue Website

Pets

  • Live animals are not allowed in the building unless they are an approved exhibit, display or performance.
  • Owners are responsible for the cleanup, waste removal and any damage done by animals.

OSSE Show Office

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Sound Control

  • Any DVD’s, music, or other audio devices including duck and turkey callers, must be kept to a minimum.
  • Please respect your neighboring exhibitors and avoid sound pollution.

OSSE Show Office

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Raffles

Note: The show office does not page winners for raffles and will not announce raffles.

Link to Raffle/Gambling Guidelines

Taxes/
Sellers Permit

  • A seller who has questions regarding its requirement to hold a Wisconsin seller’s permit should contact the Wisconsin Department of Revenue at (608) 266-2776 or send an email to DOR-SalesandUse@revenue.wi.gov.
  • You're engaged in business and required to get a Wisconsin seller's permit if you make taxable sales in excess of $2,000 within the calendar year (including taxable merchandise shipped into Wisconsin). The first $2,000 is not exempt and must be included in the total taxable sales reported.
  • Tax information is subject to change

Link to Sales Tax Guidelines

Wisconsin Department of Revenue
Customer Service Bureau

PO Box 8949,
Madison, WI 53708-8949

(608) 266-2776

WDOR FAQ

Food Sales & Sampling

   All food sales and distribution must be approved by The Open Season Sportsman's Expo in advance.

  • Contact Exhibitor Services for approval, rules, and questions.
  • Temporary Food Permit. ($TDB for a 1-3 day event)

OSSE Expo 

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Kalahari Resort & Convention

1305 Kalahari Drive Wisconsin Dells, WI 53965

608-254-3209 or  608-254-3297

Venue Website

Deadline: Mar 15, 2022

Door Prizes

  • Either bring product to the show office or fill out a door prize form in which attendees come to your
  • Booth to pick up.

Additional Booth Information

$150 Discount per interior booth only; Tax exempt form must be included with payment to qualify. Multiple booth discounts do not qualify or not available.

Full payment due November 15, 2021

Booth Space Sale PDF

Booth Space Terms & Conditions

Questions on regarding your account, please contact Exhibitor Services: exhibitorservices@bonniercorp.com

Must be submitted in writing. Exhibitors that cancel and “no shows” forfeit all prior payments.

After 12:00 pm Friday 3/25, unoccupied booths may be sold to exhibitors on waiting list. No refunds.

Free shooting lane with booth purchase. Excludes WI.

Deposit must be paid by end of expo to secure your same location next year.

Page: Updated Last 10/06/21 8:00 pm central time