OSSE KY Exhibitor Manual

Download a PDF version of the Exhibitor Manual

Item

Instructions

Contact info

Date

Event Location

Event Dates & Times

Paducah McCracken Convention Center

415 Park St., Paducah, KY 42001

Phone: 270-408-1346

Venue Website

Fri: 1/14   2pm - 7pm

Sat: 1/15  9am - 7pm

Sun: 1/16  9am - 4pm

Show Office

Exhibitor Check-In

Located in the main lobby pass the ticket booths

** Exhibitors must check-in in the show office before starting to set up to indicate their arrival, confirm booth, and receive their booth staff badges

OSSE Expo Show Office

For general show inquiries contact Exhibitor Services:

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Ann Fields

Operations Manager

ann.fields@bonniercorp.com

Thurs: 1/13 11am - 7pm

Fri:1/14      8am - 1pm

Additional 

Set-up & breakdown info

  • If need to set-up your booth outside of the normal exhibitor move-in times, please contact exhibitor services at least 1 week prior to event to receive early move in instructions. 
  • Please note, there is no guarantee we can accommodate an early move-in time. We will do our best to work with the venue and our decorator to accommodate the best we can.
  • Booths vacant after 1pm on 1/14 are considered abandoned and are subject to being filled by companies from a waiting list.
  • To inform of a late arrival and receive instructions on set-up at a later time, contact Exhibitor Services

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Ann Fields

Operations Manager

ann.fields@bonniercorp.com

All Exhibiting Booths must be completely set-up no later than 1pm on Jan. 14th, unless pre-arranged by Event Management

No Exhibitor is allowed to breakdown their booth prior to 4pm Jan. 16th. An exhibitor can consolidate your booth, however you are required per your booth terms & conditions of your agreement to occupy your booth throughout the entire event.

Sales Office

Booth Space Renewal for 2023

Located in the main lobby pass the show office

Exhibitor that have sales related inquiries for 2022 and 2023

Your Sales Account Managers

Brandon Censky

brandon.censky@bonniercorp.com 

Frank Smith

frank.smith@bonniercorp.com

Thurs: 1/13 11am - 7pm

Fri: 1/14      9pm - 7pm

Sat: 1/15     9am - 7pm

Sun: 1/16    9am - 4pm

Booth Electrical Order Requests

Advanced Rate Due Date:

Jan. 3, 2022

  • Single outlet: $40
  • Double Outlet: $50

Floor Rate (Onsite):

Jan. 4, 2022

  • Single Outlet: $80
  • Double Outlet: $100
  • Additl' rates refer to order form

No Phone Orders! You may fax, email or mailing your order form

Paducah McCracken County Convention and Expo, 415 Park Ave, Paducah, KY 42001

Curtis@paducahconventions.org  

Link to Order Form

***Floor Rates (onsite Rate) will apply to all orders not received by the cutoff date of January 3, 2022

Paducah McCracken Convention Center

415 Park St., Paducah, KY 42001

Phone: 270-408-1346

Venue Website

Advance Rate:
 Jan. 3, 2022

Floor Rate(Onsite):

On Jan. 4, 2022

Booth Internet, Wi-Fi, Phone Order Requests

Wi-Fi Internet Access: $50 per booth for the entire event

  • Check order form for rates on hardline and phone connections

No Phone Orders! You may fax, email or mailing your order form

Paducah McCracken County Convention and Expo, 415 Park Ave, Paducah, KY 42001

Curtis@paducahconventions.org  

Link to Order Form

***Floor Rates (onsite Rate) will apply to all orders not received by the cutoff date of January 3, 2022

Paducah McCracken Convention Center

415 Park St., Paducah, KY 42001

Phone: 270-408-1346

Venue Website

Advance Rate:
 Jan. 3, 2022

Floor Rate(Onsite):

On Jan. 4, 2022

Parking

  • Parking is FREE
  • Overnight trailers will have a designated gravel lot next to the venue (behind the Holiday Inn Express host hotel)
  • Please allow attendees to park in front of the convention center

Paducah McCracken Convention Center

415 Park St., Paducah, KY 42001

Phone: 270-408-1346

Venue Website

Exhibitor Entrance

  • Best access point for exhibitors is through the double doors next to the overhead doors.
  • We will have a security guard checking badges at that entrance. If you do not have your badge yet, your company must be on the list the guard will have to check against as well.

Paducah McCracken Convention Center

415 Park St., Paducah, KY 42001

Phone: 270-408-1346

Venue Website

Unloading & Loading

   Thursday - Cars & small vans can drive in with permission through overhead doors weather permitting.

  • Keeping your safety (and other exhibitor booths in mind), cut off time for driving in on Thursday will be determined by our floor manager.
  •     1 Loading dock (freight) door – 10’H x 7.5’W
  •       2 Overhead doors – 14’H x 14’W
  •      3 Roll up man doors – 10’H x 6.5’W
  •       Friday - No driving into the building.

 Bring your own dollies and hand carts. The facility & decorator only has a handful of carts to share & it will be first come first serve

  DO NOT set up your booth as you unload.

  •    Unload first, park your vehicle, then set up your booth.

OSSE Expo Show Office

For general show inquiries contact Exhibitor Services:

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Ann Fields

Operations Manager

ann.fields@bonniercorp.com

Large Equipment Unloading

Decorator

  • If you have large equipment that requires unique unloading needs please contact us before the expo so we can schedule you to move in before the designated setup times.
  •  If your booth setup requires the use of a fork lift please contact Expo Services in advance to setup a time for forklift use. There is discount pricing for advance orders.
  • You may order forklift service on-site, but you should expect long waits and paying regular rates.

Link to Decorator Order Kit - coming soon

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

Tear Down Times & Info

 Absolutely NO early tear down.

  •  All exhibits must remain setup and in place until the official close of the expo.
  •  Exhibitors leaving early will lose their booth choice for next year.
  • Exhibitors must be out no later than Midnight on Sunday evening.

OSSE Expo Show Office

For general show inquiries contact Exhibitor Services:

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Ann Fields

Operations Manager

ann.fields@bonniercorp.com

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

Sun. 1/16

4p-Midnight

Badges

 You are eligible to receive four (4) badges for your first 10’x10’ booth space.

  • Non-profit organizations receive six (6) badges. Extra badges are $5.00.
  • You are eligible to receive two (2) extra badges for each additional 10’x10’ booth space.
  • Maximum of 10 badges per exibitor.
  •   Badges will be available for pick-up at the Show Office.
  •   NO ONE will be admitted to the exhibit floor without the appropriate badge.
  •  For the security of your products, EVERYONE working in a booth MUST HAVE and WEAR an exhibitor badge during ALL EXPO HOURS.
  •  Door guards will check badges every day when you enter the building.
  • Your badge must be immediately visible and checkable for easiest, fastest admittance.
  • Replacement badges are $10.

Click Here to Register for your Exhibitor Booth Staff Badges

Deadline for badges 1/10/2022

We encourage you to pre-register your staff for their booth staff badge on or before Jan. 10 to avoid delay at exhibitor check-in

Table, Chairs, Forklift

  • Contact the decorator
  •     Standard floor rate applies after deadline

Link to Decorator Order Kit

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

Advanced Deadline: TBD

Drapery Colors

  •    Backdrops and side curtains will be black and red

Link to Decorator Order Kit - coming soon

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

Shipping To The Facility

  • Contact the decorator
  • Send to Expo Services until deadline

Link to Decorator Order Kit - coming soon

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

Advanced Deadline: TBD

Driving Directions

  • For driving directions to the Paducah Convention Center visit our website

•      415 Park St., Paducah, KY 42001

Venue Website

Additional Transportation Info:

Paducah Travel

Hotels

  •   Discounted hotel rates with partner hotels, amenities, and dining options can be found on our website.
  • Remember to mention Open Season Sportsman’s Expo or reference Group Code OSS to receive the best rate.

To reserve rooms via phone call 1-800-HOLIDAY or 270-366-7614
Link to Reserve online -
Open Season Sportsman's Expo - JANUARY 12-17, 2022 - PADUCAH, KY

Camping

Fern Lake Campground – Paducah, KY

Fern Lake Campground 270-444-7939

Re-Stocking

Hand carts and dollies can be used to re-stock before the show, 8 am - 9 am.

  • If you need to restock your booth during show hours you must carry all items into the facility by hand.
  • NO use of hand carts or dollies are allowed during the expo.

Link to Decorator Order Kit - coming soon

General Exposition Services
Ph: 610-495-8866
Fax: 610-495-8870
Email: 
info@generalexposition.com

8a - 9a daily

Insurance (COI)

 We NO longer charge for booth insurance.

  • It is up to you to provide us with a certificate of insurance (by January 3, 2021), two weeks  before the event
  • You can submit your COI to exhibitor services via E-mail.


Below you will find the correct criteria and language your COI needs to provide:

  •   All vendors must carry $1,000,000 liability insurance and it must name “Bonnier Corporation and their subsidiaries, parent companies and affiliates as additional insured.” If you need to obtain a Certificate of Insurance for the event, you can click here to complete for an additional cost.
  • Certificate holder listed as:  Bonnier Corporation, 480 N Orlando Ave#236, Winter Park, FL 32789.
  •  Paducah-McCracken County Convention CCC, its Owner “Paducah-McCracken County Convention CCC Corporation”, VenuWorks of Paducah, LLC, VenuWorks, Inc.; their parents, subsidiaries, affiliates, directors, officers, employees, insurers, and agents.

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Jan. 3, 2022

Antlers & Mounts

Whitetail deer antlers, turkey mounts or replicas displayed in any booth must be identified accordingly.

  •   Pick up the tags in the Show Office when you check-in
  • This is a security measure to identify exhibitor displays as separate from the trophy contest entries.
  • Contest entries cannot be displayed in an exhibitor’s booth; they must be on contest boards.
  • Exhibitors selling shed antlers must provide a container or bag at the time of purchase to prevent the risk of injury to attendees from the shed being carried around on the exhibit floor.

OSSE Show Office

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Gasoline Engines

Fuel in the tank shall not exceed ¼ of tank capacity or 5 gallons of gas, whichever is less

  • The fuel cap must be taped shut.
  • At least one battery terminal must be disconnected and tapped
  • Visqueen or other protective covering must be placed underneath vehicle
  • Transfer of fuel is not allowed on the Convention center floor.

Link to Display Vehicle Guidelines

OSSE Show Office

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Fire Regulations

Exhibits must comply with all local, state and federal fire codes as they apply.

  •  Only fire-proof material should be used as decoration in displays.
  • Contact the Paducah McCracken Convention Center for specific fire regulations and codes.

Paducah McCracken Convention Center 270-408-1346

Security

  We will maintain security for the facility during expo hours and at night.

OSSE Show Office

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Firearms

  •  Firearms on display accessible to the attending public must be modified so they cannot be discharged.
  •  Ammunition sales regulations vary from facility to facility. Check with Paducah McCracken Convention Center

Paducah McCracken Convention Center 270-408-1346

Pets

  • Live animals are not allowed in the building unless they are an approved exhibit, display or performance.
  • Owners are responsible for the cleanup, waste removal and any damage done by animals.

OSSE Show Office

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Sound Control

  • Any DVD’s, music, or other audio devices including duck and turkey callers, must be kept to a minimum.
  • Please respect your neighboring exhibitors and avoid sound pollution.

OSSE Show Office

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Raffles

Note: The show office does not page winners for raffles and will not announce raffles.

State of KY 502-573-5528
Gambling-law- us.com/Charitable- Gaming/Kentucky

Selling Product

Kentucky tax rate – 6.0%.

  • Non-residents selling products must submit required tax forms that will be posted on our website
  • Tax information is subject to change

KY Dept. of Revenue 502-595-4512

Link to Sales Tax Form

Food Sales & Sampling

All food sales and distribution must be approved by The Open Season Sportsman's Expo in advance.

  • Contact Exhibitor Services for approval, rules, and questions.
  • Contact Joel Barrett at the Paducah Health Dept. for Temporary Food Permit. ($50 for a 1-3 day event)

OSSE Expo 

Andrea Blood 

Exhibitor Services Manager

exhibitorservices@bonniercorp.com

Paducah Health Dept. Joel Barrett
270-444-9625 ext 169

Website 

Deadline: Jan. 3, 2022

Door Prizes

  • Either bring product to the show office or fill out a door prize form in which attendees come to your
  • Booth to pick up.

Additional Booth Information

$150 Discount per interior booth only; Tax exempt form must be included with payment to qualify. Multiple booth discounts do not qualify or not available.

Full payment due November 15, 2021

Booth Space Sale PDF

Booth Space Terms & Conditions

Questions on regarding your account, please contact Exhibitor Services: exhibitorservices@bonniercorp.com

Must be submitted in writing. Exhibitors that cancel and “no shows” forfeit all prior payments.

After 12:00 pm Friday 1/14, unoccupied booths may be sold to exhibitors on waiting list. No refunds.

Free shooting lane with booth purchase. Excludes WI.

Deposit must be paid by end of expo to secure your same location next year.

Page: Updated Last 9/28/21 10:00 am central time