Exhibitor Frequently Asked Questions
An eBooth is your company's online booth profile which allows you to create a robust online presence. The basic eBooth option is included in your booth package. Upgrades for eBooths are available. For more information, click here
Any exhibitor can sponsor a class at The National Conference, the industry’s leading educational event. Sponsorship provides a unique opportunity to create visibility and reach targeted audiences through Conference marketing materials, signage, affiliation with framing experts, and product demonstrations. Interested in becoming a sponsor? Contact your sales representative.
Booth setup is based upon size and location. A targeted move-in schedule will be published by Shepard Exposition Services and sent to each exhibitor as the Expo draws closer.
Due to varying regulations, please contact Shepard for information on your specific needs.
Carry-in is not recommended, however, you are only allowed to carry a minimal amount of materials to your booth by hand. Cart service is available for a fee and can be ordered through Shepard.
The WCAF Expo offers the option of a booth share, which allows two separate exhibitors to share one booth location. This option allows for two separate company listings in both the Expo Guide and online listing under the same booth number. There is a nominal fee for a booth share with a second exhibitor.
We do not use third-party companies to assist in arranging hotel reservations. Please DO NOT make your hotel reservations through any third-party company nor directly with the hotel, as you will not receive the hotel nights included in your booth package (the number of hotel nights included will appear on your invoice). WCAF Management has already negotiated the best possible room rate with no required resort fee.
Your company will receive the exhibitor hotel reservation link from Maureen Robertson (firstname.lastname@example.org
). Please DO NOT make your hotel reservations through any third party company nor directly with the hotel, as you will not receive the hotel nights included in your booth package (the number of hotel nights included will appear on your invoice).
The exhibit halls at the Rio All-Suite Hotel and Casino Las Vegas is already fully carpeted. Shepard Exposition Services, the general contractor of the WCAF Expo, offers additional custom carpeting.
They will need to pre-register online prior to the Expo. After pre-registration ends, trade show badges will be $25 on-site. There will be a $10 fee for replacement badges.
There will be a Shepard service desk that will be staffed throughout the entire show and they will be able to assist you for labor, electrical, and freight needs.
No person under the age of 16 will be allowed on the trade show floor during setup hours. An Exhibitor badge is required to gain access to the trade show floor during setup hours. To qualify to receive an Exhibitor badge, you must meet the following requirements: you are an employee of an exhibiting company and/or a contracted laborer with appropriate documentation for an exhibiting company and you are over the age of 16.
Booth breakdown begins after the show closing is announced on Wednesday, January 29, at 1 pm. We recommend all exhibitors make travel arrangements for Thursday, January 30, as we cannot guarantee timing and/or schedule of crate delivery for booth breakdown.